Document management
More efficiency with digital business processes: How to boost digitalisation faster! Would you like to have analogue information available electronically so that you can carry out work steps digitally? Do you currently see the archiving of receipts and documents as a rather unsystematic challenge? Document management software (DMS) that turns your business information and digital archiving into a business resource is essential. Accelerate your speed and efficiency with greater process security.
Seamless digital integration
EASY DMS can be easily integrated into almost any application without much effort. For more flexibility in day-to-day business: Information is available anywhere and at any time! Are you longing for a low maintenance effort for your documents? Thanks to centralised administration of document management, you can enjoy this practical advantage.
Why are digital processes important at all?
In a nutshell, they ensure the future security of your company. The right software lays the foundation for digital processes. Specifically, they offer you the following opportunities:
Meet customer expectations as requirements increase. At a certain point, customers simply expect invoices to be sent digitally and processes to be seamlessly and digitally connected.
Old business models that have worked for years are now becoming obsolete and being replaced by new ones. Sooner or later, companies will have to switch to adaptable, agile and digital processes in order to hold their own against the competition.
Analogue processes tend to act as a deterrent, especially for the younger generations. In order to be attractive to qualified and sought-after specialists, digital business processes are a must-have nowadays.
Where entrenched, analogue workflows tend to frustrate, digital processes ensure greater performance and flexibility in working life. This gives your employees the opportunity to work from home or on the move without any problems, which is clearly reflected in the increase in employee satisfaction.
How to successfully digitalise your business processes with a DMS
Does the first thought of how you want to electronically map all processes in your entire company sound overwhelming at first? We have put together some valuable tips to help you make the digitisation process work better right from the start.
Start small
It is advisable to introduce a DMS gradually at the beginning. Small routine processes should be implemented first so that your employees can get used to the new way of working. As soon as they are comfortable using the software, you can extend its use to the next processes.
Get to know and optimise processes
Essentially, processes can only be effectively digitalised if all work steps, interfaces and stakeholders are known. It is also important to remember that processes that do not run smoothly in analogue form will probably also cause problems in digital form. It is therefore important to determine the current status of existing processes in order to improve them and set them up electronically.
Integrate employees at an early stage
Your employees often know best what works well in day-to-day business and where things are faltering. Therefore, involve them in the reorganisation of your digital processes as early as possible. This will increase acceptance of the new tools and the new way of working.
One solution for the entire company
Individual departments often implement isolated solutions that support the respective area but do not work together as a whole. This emphasises the advantages of DMS, as many processes are cross-departmental. For an optimal workflow, all departments should use the same software.
EASY for Dynamics NAV
With a steadily growing market share, Microsoft Dynamics NAV is one of the most popular ERP solutions worldwide. Do you use Microsoft Dynamics NAV? Then you should consider adding DMS and document archiving functions to your ERP system as soon as possible. This means that all essential functions are available to all Dynamics NAV users in the company at all times - from purchasing and logistics to the legal department, sales and financial accounting.
Our conclusion
A document management system (DMS) such as EASY enables efficient digitalisation of business processes, increases flexibility and improves collaboration within the company.
Would you like to receive more details about the EASY software from your NAVAX expert? As your implementation partner, NAVAX is available to answer all your questions. As your personal contact for the connection to your ERP and CRM systems, we will be happy to advise you without obligation.
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